{"id":8795,"date":"2022-08-18T10:57:02","date_gmt":"2022-08-18T08:57:02","guid":{"rendered":"https:\/\/tacstone.nl\/can-invoice-processing-be-fully-automated-with-rpa\/"},"modified":"2025-11-05T14:24:44","modified_gmt":"2025-11-05T13:24:44","slug":"can-invoice-processing-be-fully-automated-with-rpa","status":"publish","type":"post","link":"https:\/\/www.tacstone.nl\/en\/can-invoice-processing-be-fully-automated-with-rpa\/","title":{"rendered":"Can invoice processing be fully automated with RPA?"},"content":{"rendered":"[vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]Wouldn’t it be great if your department’s invoice processing was fully automated? The term e-invoicing gives the impression that this is easy to achieve, but unfortunately the process from purchase to payment runs over several stages and uses various systems. The accounts payable process is one of the financial processes that requires above-average attention, time and capacity. Invoices must arrive at the accounts payable department without errors, expenses must be entered correctly, and only correct invoices may be paid. In this article, we explain to you what is possible when you involve Robotic Process Automation(RPA<\/a>) in this process. Discover too potential![\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]\n

The process of invoice processing<\/h2>\n

Before we can explain what RPA<\/a> can do during inbound invoice processing, it is important to have the full chain process of inbound invoice processing clear.<\/p>\n

The process from purchase to payment can be broken down into the following 7 steps:<\/p>\n

    \n
  1. Receipt of invoice<\/li>\n
  2. Checking the invoice<\/li>\n
  3. Entering the invoice into the system<\/li>\n
  4. Coding of invoice<\/li>\n
  5. Invoice approval<\/li>\n
  6. 2\/3 way matching<\/li>\n
  7. Payment of invoice<\/li>\n<\/ol>\n

    Each of these steps requires different information and data, which must be collected and processed. Often different systems are used for this. Think of a purchasing system, an invoice processing solution and a financial system (or different modules in an ERP system). Entering the data into these different systems is often done manually, making it difficult to automate the entire process. <\/p>\n

    The image below shows the steps along with examples of the manual activities and their intensity. The blue bottom line gives an estimate of what the manual intensity can have with the help of RPA.[\/vc_column_text][image_with_animation image_url=”1890″ animation=”Fade In” hover_animation=”none” alignment=”” border_radius=”none” box_shadow=”none” image_loading=”default” max_width=”100%” max_width_mobile=”default”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” shape_type=””][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text el_class=”nooitklein”]The combination of a good ERP system and a good invoice processing solution like Invoice Portal<\/a> is already able to automate many processes. The use of Artificial Intelligence algorithms combined with Machine Learning gives Invoice Portal the ability to process PDFs like never before, all while saving time on your next invoice! Because Invoice Portal is also an Access Provider for Peppol<\/a>, e-invoicing is fully supported. As a result, you have an invoice processing solution with maximum reliability, speed that is future-proof. <\/p>\n

    The RPA Software robot as support during invoice processing<\/h2>\n

    Despite all the capabilities of RPA, we see in practice that activities still need to be performed manually. Think of the RPA application as a smart addition to avoid repetitive tasks, such as matching the order with the correct invoice, selecting the correct cost centers and coding general ledger accounts. <\/p>\n

    In partnership with Invoice Portal, we offer this solution. This uses the UiPath platform<\/a>, the market leader in RPA software. Using the UiPath software, Tacstone Technology<\/a> can realize your software robot within a few weeks. Think of the software robot as a virtual employee that strengthens your financial department by automating tasks of the administrative process.[\/vc_column_text][image_with_animation image_url=”1830″ animation=”Fade In” hover_animation=”none” alignment=”” border_radius=”none” box_shadow=”none” image_loading=”default” max_width=”100%” max_width_mobile=”default”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]\n

    How many processes can you automate with RPA?<\/h2>\n

    With the right systems, combined with a good invoice processing solution and a smart RPA addition, most of the invoice process can be automated. It is important to understand that there are always exceptions that are not worth automating. The effort and investment to automate it does not always outweigh manual resolution. <\/p>\n

    Therefore, it focuses primarily on the simple and repeatable activities initially. This way you will get the most out of your investment. Gradually, more complex situations can be looked at. <\/p>\n

    With RPA, you can automate a number of tasks to ensure automated invoice processing:<\/p>\n